Utility Program (Sales) Coordinator

Greenlite is a woman-owned and diversity-owned company that works with utilities and partners to deliver large-scale energy efficiency programs. We are seeking a highly organized and detail-oriented individual to support our sales and operations team. This role is fast-paced and high-volume, requiring strong Excel skills, excellent written communication, and the ability to manage multiple tasks and priorities efficiently.

Key Responsibilities

Utility Program Sales Support
• Prepare quotes for utility program projects and maintain accurate pricing documentation
• Assist the sales team with proposal preparation, project documentation, and operational coordination
• Support high-volume program activity by organizing and tracking project information across multiple accounts

Documentation & Account Coordination
• Maintain and organize MOUs, agreements, and related program documentation
• Track approvals, documentation, and internal records to ensure accuracy and completeness
• Maintain shared files, operational trackers, and internal documentation

Communication & Coordination
• Manage customer service inquiries and internal operational requests
• Handle email communication and follow-ups with internal teams and external partners
• Coordinate information flow between sales, operations, and other departments

Operational Support
• Maintain organized spreadsheets, reporting trackers, and project records
• Assist with day-to-day administrative and coordination tasks to support program operations
• Support a fast-paced environment with high volumes of requests, documentation, and project activity

Required Skills & Qualifications

• Experience working with utility programs or energy efficiency programs is preferred
• 1+ year experience in sales support, operations support, quoting, order processing, or high-volume administrative roles
  • Advanced Microsoft Excel skills with the ability to manage and organize large amounts of data
  • Strong working knowledge of Microsoft Office (Outlook, Word, Excel, Teams)
  • Excellent written communication and customer service skills
  • Exceptional attention to detail and accuracy
  • Strong organizational, multitasking, and time management abilities
  • Ability to manage multiple priorities in a fast-paced, high-volume environment
  • Problem-solving mindset and ability to work independently

Position Details

• Job Type: Full-time

Please submit applications to: info@greenliteusa.com

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